How to preboard new hires in a hybrid workplace

With more organizations shifting to a hybrid work model, preboarding has become an essential part of successfully onboarding new hires. Preboarding not only helps keep your hiring process organized and efficient — it also helps set expectations and build excitement around the new hire’s experience while they’re working in a hybrid environment. Here are some tips to help you preboard effectively.

Create an Outline for Preboarding Process

Before preboarding begins, it is important to create an outline for your process that establishes the goals for each step. This will ensure that everyone is on the same page when creating their strategy and timeline for onboarding their new hire. You should also include any paperwork or other resources the new hire may need to fill out prior to starting in order to make sure everything is taken care of ahead of time.

Set Up Virtual Introductions with Team Members

Pre-onboarding can be a great opportunity for remote team members to get acquainted with one another before officially entering into the team dynamic. Make sure that all team members are aware of the process, so they know when and how they will be engaging with one another virtually through video conferencing or emails.

Avoid overwhelming the new hire with too much info

When preboarding new hires in a remote employee environment, it is important to avoid overwhelming them with too much information. This can be done by breaking down the onboarding process into manageable chunks and providing the new hire with only the information they need at each step.

For example, instead of sending a long list of documents and instructions all at once, ask yourself "Will this make the new hire feel excited about working here?" Mundane information sharing too early can scare new hires and make them less eager to start. 

Showcase your company culture and community

Find a solution like OfficeAccord which provides a pre-onboarding module that gives new hires insight into your company culture, your way of working, and what they can look forward to as a member of your organization. Remember, new hires most likely feel comfortable with the role but are more nervous about fitting into the company culture and community. Ease their nerves with photos from your events, internal communities they can join, and what their new office location has to offer.


Pre-onboarding is essential for keeping employees engaged and committed. OfficeAccord tools have been shown to make the preboarding experience one-of-a-kind, useful, and organized which can improve new-hire retention by 82% and productivity by over 70%.

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